Many companies are replacing multitudes of individual printers, copiers, scanners and fax machines with multifunction products (MFPs). However, MFPs create compliance, cost and administration problems when they are deployed as standalone devices outside the company's central communication strategy.
Kofax enables companies to realize all the benefits of integrating MFPs into their existing IT infrastructure and networks via the Kofax Communication Server.

Consolidation

• Enables fax capability for all network-enabled MFPs.
• Eliminates individual fax machines and MFP-integrated fax boards.
• Makes individual telephone lines for each MFP unnecessary.
• Supports IP telephony environments (Fax over IP)
• Permits sending from MFPs with user’s fax extension or e-mail address.
• Sends delivery notifications and replies directly to the user’s e-mail client.
• Enables cost-center allocation of transmission charges.
• Enables centralized communication management in distributed environments.
• Frees up office space by reducing the number of devices.

Compliance

• Allows user authorization at the MFP.
• Enables an authorization workflow for outgoing faxes.
• Provides logging and tracing of all electronic document transfers from MFPs.
• Enables centralized monitoring and management of all traffic.
• Allows central indexing and continuous archiving (including searchable PDF) of all incoming and outgoing messages.
• Maintains confidentiality by forwarding documents to the user's inbox instead of leaving them visible at a public fax machine.

Enhanced Security

• Enables fail-safe operation based on unique Kofax Communication Server tandem architecture
• Provides secure and confirmed delivery options.
• Provides security options such as SSL encryption and originator IP address validation.

Image optimization with Kofax VRS technology

• Maximizes the image quality of electronic documents, even when starting with a colored background, low contrast or text highlighted with markers.
• Delivers optimal images to document and data capture processes for improved OCR accuracy.
• Provides enhanced image quality for outbound fax applications.

Cost reduction

• Reduces costs significantly by eliminating internal fax cards in MFPs and individual phone lines.